2018 March minutes

CSPC MEETING MINUTES- MARCH 2018

 

ATTENDANCE: Mrs. Ugrin, Jackie M, Michelle Nolden-Szarka, Tania , Brandi Ward, Annique Robbitalle, Kim Daniel, Stephanie Marcoux Naval

 

GUEST SPEAKER-Officer Leanne Beckwith from 22nd division

-Introduced herself as replacement for Officer Rich. It is her 15th year in policing and she is responsible for 57 schools in the area. 

-She reported that we are not alone with these parking issues. It is a big issue and hopefully it will calm down in better weather.

-Some intervention ideas she noted:

1. Education- emails, fliers (Fiona Kerr has called attention to this problem in many of our weekly newsletters, have sent brightly colored fliers home in backpacks addressing this problem, and have had emails sent noting only this problem to all parents who are signed up for emails)

2.Parent help- will parents want to help? How big is our problem? What you put into something ( fixing this parking situation) is what you get out!

3.Laminated Signs posted around parking lot and in problem areas warning steps that will be taken. Eg. No idling, do not leave children in cars, do not park here! Etc

4.Kiss n ride.* Who will be running it? Teachers?  Can grade 8’s volunteer to help (this would go towards community hours, and possibly a system that they could earn $ for their end of year trip? )

*Grade 8’s cannot have anything to do with traffic control but can run children to and from cars/school.

*Where will this work best? Elizabeth Street was consensus 

5.To put letters on cars and send email to subscribers with rules and expectations of the parking lot and warning that if behavior does not change we will be taking action and license plates will be reported to 22nd division. (Taking a picture of a license plate and car is what she suggested so no contact with owner is needed by parents/staff) The office would need to send pic and information to 22nd division for Officer Leanne Beckwith to follow up and put this occurrence into the system. 

6. Tania suggested that if and when we need to report a license plate we should print up brightly colored slips to put on windshield of rule breakers cars stating that they have been reported to 22nd division and they will follow up with the car owner. (Officer Beckwith or colleague to go  to their home to speak with person about this problem) .

7. Ticketing- As of a month ago we no longer have traffic enforcement in our area and officers are stretched thin so resources to come ticket in our parking lot is not high priority. If we have any problems we need to call 911 for emergency or leave a msg on Officer Beckworth line.

8.Encourage biking, walking or carpooling. Other schools have had great success with this. Some schools have walking bus’s – parent volunteers to walk neighbors children to school with their own on certain days cutting down on parking lot congestion as well as gas and time. 

*Officer Beckwith said the 22nd division has a BIKE RODEO for schools which hands out pamphlets, teaches children crosswalk and road safety, hand signals and helmet fitting. They make it fun and the bike rodeo is (a favorite detail of the children) escorted by the police. Mrs. Ugrin tentatively booked the Bike Rodeo for May 14th (primary grades), 15th (Jr. grades), and 16th (intermediate grades) each for half days.

*there could be an opportunity for the Eco Team to start a Chart in the office that records who biked to school, who walked to school and they can get a check or sticker for that day. At the end of the week/month the invividual or the class with the most points gets an award. 

*there was question put forth to Officer Beckwith of the legal age guideline for a child to walk/bike to school by themselves. There is no law- the usual guideline is the parents view on how responsible their child is. Usually 11 is the norm but every child is different. 

9. Discussion put forth about the new school planning- which option would Officer Beckwith suggest we adapt for drop off and pick up? She said the kiss n ride works well if you can pull enough staff/parent volunteers/students that will help pull it off. It is very effective and much safer if done right.

*to request a parking attendant – Leanne.beckwith@torontopolice.on.ca 

Opening Prayer

Guest speaker- Nicole Bonnici

*Mrs. Bonnici has attended an extensive 2 day training session on the cashless system we have adopted.(TCDBSchoolcashonline.com)

*25% of our schools population to date has signed on.

*Safer for the School as there is less cash in office, safer for kids as less chance to lose money or it not getting to the school for some reason.

*Only one person other than Mrs. Bonnici will have access to the system for now- that will be Fiona Kerr. (to add items on to the school shop)

*we can pull detailed reports from system – by class, group, date etc. Who has paid, who is outstanding.

*new items will be added and a blast email to subscribers will announce new items every Thursday or every month if no new items are added. 

*items for sale can be put up for certain amounts of time. E.g. From 3.9.18-6.29.18

*there is a cost recovery added to every item. GST rebate- we will get a portion back for the school at the end of the year. 

*The proceeds from any item can be routed to a specific leger. E.g. Swim or hockey team or CSPC.

*We can make any item open to the public. E.g. Fundraising, water bottles or spirit wear. 

*If we have for e.g. Spring cleanup fundraiser online- does the donations over $___ receive a tax receipt or do we need to do that manually? ***Mrs. Bonnici offered  to look into this

*If a parent makes a mistake- e.g. Pays for wrong child or wrong item the $ can be moved around by the 2 authorized users. 

*Can  we create a URL to share. E.g. Fundraising- can we give slips out when going door to door or can we email URL to share to family and friends to fundraise or share ideas which our children may want for birthday presents (spirit wear or field trip?) ***Mrs. Bonnici will look into this

*How would cspc or committee’s get funds if needed? Mrs. Bonnici has an umbrella leger which she will go into the account then cut a cheque. 

*Soft Launch of the Eco Team fundraiser – the water bottles will be starting Friday. Water bottles and Civvies day for this month will be our test for this system.

Guest Speaker – Mrs. Arbour (ME Primary Teacher)

* The Autism Services Department funded the Sensory Kits for the ME classes and allotted a sensory kit for every ME class in the TCSB. (Peter Stachiw is the Chief of Autism for our board.)

*The Autism Services Department chose everything in the Sensory Kit.  Miss. Arbours class received their sensory kit with a PEA POD (is a blown up pea looking green velvet covered  item that a child can get in and it squeezes them tight giving them a calming effect , a velvet covered blow up CHAIR that one child can lounge and bounce on also for calming (feel of velvet, bouncing etc.), FIDGIT TOYS of all kinds that calms, allows them to fidget with their fingers which then helps them pay attention easier, items for all senses, CHEWLERY- items like jewelry e.g. Bracelets or necklaces that you wear and can chew ( for teething, to calm or fidget), WEIGHTED TOYS- turtle, giraffe, wrap pillow, and wrap snake stuffed animals  with weighted material in them to calm children who crave weighted items on their chest or body. (items relax you through Deep Touch Pressure Stimulation – which is like a snug, soothing hug but with different textures), AIR PADS- seat pads filled with air, gel balls, etc. that helps develop core muscles, and calms., NOISE CANCELLING EARPHONES- for children who are sensitive to loud noises and can get really upset when hearing them (or used for children when someone makes loud noises to calm themselves), CHEW TUBES, WRIST GUARDS that you put on and play with 

*all purchased from a company called Abilitations. 

*noted that there is an immediate need for a sensory room (no room nor funds at this time) but is a important item that should be kept in mind for the new school wish list. (also called a snoozelen room or MSE multi-sensory environments)- a room that is a multi-sensory experience for the student who needs a safe and relaxing area to get away from a busy environment, to decrease pain without medications, to stimulate their senses, to regroup or in certain situations – to de-escalate a crisis.. ( common items used in such room would be fibre optics, bubble tubes, items with different textures, weighted objects, different sounds custom to what the individual likes, fidget toys)

MEETING

-There are 368 students attending St. Leo C.S. with 17 classroom teachers (from Mrs. Ugrin)

-Bookfair sales – made $2000.00 which went back into books for our school library.

-Communion and Confirmation are coming up soon.

-Discussed what we can do to disinfect the skating helmets in between uses? Is there a spray? Is there  a helmet disinfectant that we can purchase? 

-Friday March 9th is the launch assembly for the upcoming School Musical Wizard of Oz.

-Michelle mentioned that someone has some wood backgrounds that we could possibly use for backgrounds for our play. They are free if picked up. Michelle will try to pick up this week with her vehicles but incase they do not fit there was a motion put in place for monies to rent a truck. Will store in room 211 after picked up. 

MOTION PASSED FOR $250.00 FOR RENTAL TRUCK IF NEEDED.

 

-Jackie brought to our attention that the swim team is short on funds due to the fee’s being increased this year. They are short $170.79. there was a discussion about other ways the money can be fundraised or if it should come out of the budget. It was suggested that due to the immediate need of funds that we motion for the money and IF the swim team does a fundraiser they can pay back. 

MOTION FOR $170.79 FOR SWIMMING TEAM FEE’S PASSED.

 

-The music department has handed in their immediate list of musical instruments that are badly in need of maintenance to Mrs. Ugrin. The list came to around to $300.00 and is approved to be fixed. (school funds.)

-there was a question of why there was no Ski Day this year. Mrs. Ugrin stated that this year there will be a Wellness day and a visit from Arts Express instead. Parents commented on how the children are asking about the ski day and how much they have enjoyed going in the past. It was noted that hopefully next year Ski Day can return as it was a wonderful day that the school really enjoyed and looks forward to each year. For a lot of the students at St. Leo, Ski Day is the only chance they have to go skiing during the year. 

-It was mentioned that there still is a box full of the spirit wear that our supplier was expected to pick up. Member mentioned that they do not think the supplier is still in the business anymore and will contact him to ask if he is still coming to get it or if we should sell it. *Mrs Ugrin suggested that she has a replacement company that she has worked with numerous times and they are very reliable with quality materials. It is a Mompreneur and a very dedicated and trustworthy businesswoman. Contact information will be forwarded if requested. 

-Discussion about if our decision to have the auction in February is the best choice. Would the spring be better. More people would be inclined to come out- there were some comments that some parents/interested parties could not make it due to the bad weather. Possibly the spring will bring us into better weather and closer to summer camp sign up time?

-Dance-a-thon fundraising papers are going out on March 20th hopefully. Were discussing which charity to donate a percentage of the money to and a possible future charity was suggested. The Shoe That Grows. This charity has found that the #1 reason that children cannot develop or progress is not having shoes (in different countries). They have developed and manufactured a shoe that grows with the child and has really made a difference. 

-Discussion of donating to Jean Augustine? LAMP? How much should be donated? ¼ to a global charity?, ½ to St. Leo, ¼ to neighbourhood?, or ¼ to the neighbourhood, and ¾ to St. Leo? 

NUTRITION PROGRAM

-badly need volunteers again between 8:30-11:30am.  Hopefully it can be added to the weekly newsletter. 

-Penny Macri has volunteered to take on the food ordering and needed supplies for the Nutrition Program. She will do put in the produce orders, grains and all supplies. 

ECO TEAM

 

-There are now 27 members through grades 1-6.

-Have started Litter less Lunch Fridays.

-Trying to encourage everyone to turn off lights at recess and lunch.

-The Eco Team students are working on a presentation to the school.

-4 students are going on a board wide conference at the Science Centre.

-Sometime in April or May there will be an Eco Team coming to monitor the progress our Eco Team has made.

-Eco Team was hoping that in near future they can use some of the money left in their budget to use towards t-shirts. They are needed to identify the members at events. Would purchase generic sizes and keep the shirts property of Eco Team so the team can reuse them every year. It is estimated that it would cost $250.00 and that they should still have that in the budget.

CHAIR REPORT

-Talked about the Sacrament Committee and the immediate need for volunteers. This committee assists the involved teachers in organizing (and partially funding) the Sacrament events happening during the year. Purchasing pins and flowers, setting up before (decorating, setting up the table  etc- whatever the teacher requests)  and cleaning up after the fellowship time where they enjoy a drink and fruit/snacks and possibly cake? This would be for the First communion, Confirmation, and Grade 8 and Sk graduation. 

-Need volunteers that can assist with the above noted tasks. Request that Fiona puts a plea for volunteers in the weekly newsletter.

-Meeting adjourned.

***FINANCIAL REPORT ATTACHED ***